Arrangements for recording

5. Arrangements for recording
5.1. At national level
5.1.1. National laws or regulations should require that employers establish and
maintain records on occupational accidents, occupational diseases, commuting
accidents, dangerous occurrences and incidents, as determined by the competent
5.1.2. To ensure that all required data and information are collected
systematically, and to provide the methodology for investigating occupational
accidents, occupational diseases, dangerous occurrences and incidents, national laws or
regulations should prescribe which data and information are to be recorded. Where
forms are used for this purpose they should be standardized.
5.1.3. The information required to be recorded at the level of the enterprise
should include at least the information to be notified, as set out in Chapter 6 of this
5.1.4. National laws or regulations should specify which additional information
must be recorded by employers, although it is not required to be notified. This should
apply to:
(a) all incidents where no immediate personal injury is recognized;
(b) specified categories of dangerous occurrences;
(c) commuting accidents, if applicable.
5.1.5. National laws or regulations should specify, in particular:
(a) the content and format of such records;
(b) the period of time within which records are to be established;
(c) the period of time for which records are to be retained;
(d) that such records are to be obtained and maintained in such a way that respects
the confidentiality of personal and medical data in accordance with national laws
and regulations, conditions and practice, and are consistent with paragraph 6 of
the Occupational Health Services Recommendation, 1985 (No. 171);
(e) that the employer should identify a competent person at the level of the enterprise
to prepare and keep records; and
(f) the cooperation in recording procedures where two or more employers engage in
activities simultaneously at one worksite.

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